Job Description

Handle finance operations, including Accounts Receivables (AR), Accounts Payable (AP), Inventory, and General Ledger (GL).

Prepare for related month-end closing tasks.

Responsible for Advertising and Promotion (A&P) expense control.

Accounts Payable and Vendor Master Maintenance:

• Sort and prepare vendor invoices for recording in accounting systems.
• Verify and post vendor invoices and intercompany debit/credit notes accurately and timely.
• Ensure correct application of taxes (VAT, FCT) related to vendor invoices.
• Prepare payment lists in accounting systems and bank websites for timely approval.
• Vendor Master Maintenance:
  • Check and approve forms for vendor master creation and updates.
  • Control bank details information for all vendor and staff codes.
• Petty Cash: Manage petty cash for payments.

AR Operation and Issuance of FI Tax Invoices, Debit/Credit Notes:

• Accurately and timely record AR collections.
• Liaise with customers for receivables collection.
• Provide accurate and timely AR aging reports to stakeholders.
• Identify collection risks and take proactive actions to negotiate or establish settlement plans with internal stakeholders and customers.
• Manage and monitor potential credit risk and accounts delinquency with sales teams.
• Highlight credit risk issues to credit team, sales team, and management, taking proactive actions to minimize risk.
• Deliver AR aging analysis reports on a timely basis.
• Issue FI module tax invoices accurately and timely.

Inventory & NLAG (Physical count and inventory devaluation provision):

• Collaborate with SCM on bi-annual inventory counts, including drafting count procedures, printing inventory listings, and reconciling inventory between warehouse reports and accounting system balances.
• Ensure inventory count discrepancies are followed up and report count results to management.

Financial and Management Reporting (Monthly Closing - Posting of Journal Entries):

• Accrue all expenses (A&P, SGA).
• Handle allocation (Prepaid).
• Perform evaluation.

A&P Expense Control:

• Responsible for A&P budget (IO) control.
• Monitor A&P expense budget and usage accuracy to ensure budget control and prevent overspending.
• Provide advice on accounting treatment.

Admin, Ad-hoc projects:

• Support process improvement to enhance administrative and operational efficiency.
• Provide data for yearly audits.
• Support fixed asset count.
• Participate in and support any ad-hoc projects (UAT, etc.).

Job Requirement

Job / Skills Competencies:

• Meticulous and attentive to detail.
• Confident in dealing with a range of stakeholders.
• Excellent time management skills and ability to prioritize a demanding workload.
• Highly proactive and motivated.
• Able to work both as a team member and individually.
• Proficient in Microsoft Excel.
• Knowledge of ERP systems, preferably with experience in SAP.
• Fluent in written and spoken English.

Critical Work Experience:

• At least 4 years of relevant experience in financial accounting, preferably with experience in a full set of accounting.

Qualifications:

• Degree in Accountancy.