Job Description

Meeting Coordination and Documentation

• Organize, schedule, and attend meetings with the President and Vice Presidents.
• Ensure agendas and meeting notes are accurately recorded during the working hours of the Eastern USA time zone.
• Serve as a live scribe during meetings, taking real-time notes.
• Leverage secure tools (including AI or company-approved solutions) to review and update meeting details.

Communication Management

• Coordinate communication between the President’s executive team, their assistants, and other key personnel within the organization.
• Serve as a liaison to ensure clear and timely information flow across the organization.

Reporting and Project Support

• Prepare, review, and organize reports and presentations.
• Ensure documents are numbered, structured, and include actionable items with clear deadlines.
• Follow up to ensure timely submission of deliverables.
• Assist with monitoring various corporate project deadlines and tracking performance metrics.

Job Requirement

Education & Qualifications

• Bachelor’s degree in a relevant field, or a comparable combination of education and experience.

Experience & Knowledge

• 3-5 years of relevant experience in an executive support or administrative role.
• Knowledge of suppliers in the automotive industry is a plus.

Skills & Competencies

• Proficiency in written and spoken English (with the ability to communicate effectively and quickly).
• High typing speed (≥100 WPM) with near-perfect accuracy (99.9%).
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Adobe Acrobat.
• Ability to manage multiple tasks concurrently and efficiently.
• Highly organized, detail-oriented, and capable of handling a fast-paced work environment.
• Excellent written and verbal communication skills with impeccable grammar.
• Strong interpersonal skills and ability to interact with individuals at all levels of the organization.

Personality & Attitude

• Professional and polished demeanor.
• Ability to manage confidential information responsibly and sign an NDA.
• Willingness to learn and complete all required post-hire training.