Job Description

Logistics Management

• Coordinate import/export schedules, shipment bookings, and communications with forwarders.
• Manage customs clearance documents and ensure full compliance with legal regulations.
• Review freight costs, transport insurance, and delivery lead times to optimize efficiency.
• Maintain shipment performance logs, including data on delays, incidents, and cost variations.
• Ensure timely and accurate recording of warehouse logistics between factory and office.

Purchasing Management

• Supervise purchase requests (PRs), quotation comparisons, and approval processes.
• Issue and track purchase orders (POs), ensuring alignment with budget and compliance policies.
• Evaluate and maintain vendor performance database (quality, pricing, and lead times).
• Coordinate with factory and accounting teams for goods receipt and invoice verification.
• Implement purchasing standards and internal controls to prevent unauthorized transactions.

Accounting Oversight

• Oversee daily accounting operations, including Accounts Receivable (AR), Accounts Payable (AP), petty cash, and payment schedules.
• Coordinate with external accounting firms for monthly and annual financial reporting.
• Verify invoice accuracy against POs and GRNs (Goods Received Notes).
• Prepare monthly payment plans and budget vs. actual expense summaries.
• Support tax documentation, audits, and other financial compliance activities.

Cross-Functional Coordination & Reporting

• Consolidate operational data from Logistics, Purchasing, and Accounting for weekly and monthly management reports.
• Collaborate with other departments to align office and factory operations.
• Report critical issues such as cost overruns, shipment delays, or supplier problems to the General Manager.
• Assist in developing and implementing Standard Operating Procedures (SOPs) and internal policy manuals for each department.

Job Requirement

Education & Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Finance, or related field.

Experience

• Minimum 3–5 years of experience in logistics, purchasing, or accounting management.
• Strong understanding of accounting principles is preferred.

Skills & Competencies

• Excellent leadership, communication, and coordination skills.
• Strong analytical thinking with attention to detail and problem-solving abilities.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Fluent in English (both written and spoken).
• Ability to work independently and manage multiple priorities under tight deadlines.