Mô tả công việc

              The Executive Assistant shall provide responsive, effective and efficient administrative support of a highly confidential and sensitive nature to the CEO. He/she is expected to be fiercely loyal, committed and dedicated and to possess the highest level of integrity. By always staying one step ahead of the CEO, he/she ensures that the CEO is productive and focused. Ultimately, to be successful in this role, the Executive Assistant must be a pleasure to work with, have utmost flexibility, have the energy to keep up with, and uncompromisingly deliver a top-notch professional service to the CEO. 
 

1. Administrative support including but not limited to: 

Calendar management in a sophisticated manner, knowing what and when to prioritize, while troubleshooting conflicts with little guidance; when necessary, use judgments and make recommendations to ensure smooth and effective use of time 

• To-do list management 
• Rolodex management 
• Complex logistical support and be on standby during travel times to quickly address any last minute changes or cancellations 
• Meeting preparation 
• Draft agenda and desired outcomes 
• Brief participants ahead 
• Prepare materials and facilities ahead

2. Documenting support including but not limited to:
 

• Error-free, concise and eloquent note taking
• Error-free, prompt and tidy document drafting and word processing 
• Document control (physical and digital) (Kiểm soát tài liệu 
• Proofread documents to ensure accuracy, completeness and adherence to company formats 
• Communication support: Receive incoming calls and correspondence, handle them with sensitivity and sound judgment, all the while maintaining grace, sophistication and professionalism 

3. Follow up and coordination support 
 

• Follow up with other executives and support staff on outstanding tasks to ensure a high performance and execution-oriented work environment 
• Assist with onboarding of new direct reports of the CEO and track progress throughout induction period 
• Serve as gatekeeper of CEO’s office vis a vis people and documents
• Review, determine priority and route incoming requests and correspondence 
• Screen materials and reports to ensure compliance, accuracy and completeness prior to arranging for signature 
• Refer matters to appropriate departments and/or executives for action or solution 
• Perform other duties as assigned from time to time 

Yêu cầu công việc

• Bachelor’s degree in business, economics, finance/accounting OR communications, public relations, English, international studies 
• Minimum 3 years working experience in English-speaking environment in administrative, secretarial or client service capacity 
• Willing to work outside of ordinary business hours 
• Commit to be reachable at all times 
• Language skills: Fluent in written and spoken English 
• Writing skills: Business correspondence writing 
• Note taking skills: Demonstrated experience recording accurate minutes of meetings and overall pen to paper habits 
• Computer skills: Proficiency in Word, Excel, PowerPoint and Outlook
• Organizational skills: Excellent organizational skills and multi-tasking abilities 
• Ability to work to deadlines and under pressure 
• Interpersonal skills: Excellent interpersonal skills with the ability to work effectively with colleagues from all levels 
• Committed, dedicated, confidential, loyal and honest 
• Positive attitude 
• Good planning and follow up skills, problem solver 
• Ready to work straight away