Job Description

Administration Duties

• Handle work permits and residence cards for expatriates.
• Manage flight, hotel, and car bookings for regional member visits and the Managing Director.
• Maintain updated information on hotel rates and share changes with all employees.
• Manage vendor contracts, payments, and immigration processes.
• Monitor and purchase office stationeries and pantry items to maintain sufficient stock.
• Forecast annual operation budgets for Business Planning (BP) and Forecast (FC).
• Support contract management via DocuSign and handle internal reporting.

Facility Management & Office Maintenance

• Manage and maintain office facilities, liaising with landlords, internal staff, and vendors regarding maintenance issues.
• Prepare documentation for the maintenance of office equipment, including copiers, vending machines, and pest control services.
• Ensure office premises, equipment, and facilities are properly maintained.

Legal & Compliance Support

• Support the RHQ Legal team in document preparation and follow-up.
• Maintain the safety of company legal documents.
• Follow up on compliance activity plans and complete compliance reports as required by RHQ.

Job Requirement

Education & Qualifications

• Bachelor's degree in Business Administration or a similar discipline from a recognized college or university.

Experience & Knowledge

• Minimum 3 years of working experience in a similar position.
• Experience in supporting or managing the coordination and execution of Annual Operating Plans, as well as monthly and quarterly forecasting.
• Familiarity with procurement processes, company legal registration issues, and compliance commitments.

Skills & Competencies

• Fluent communication skills, both verbal and written.
• Ability to work under pressure and complete multi-tasks within stipulated timelines.
• Analytical mindset with attention to detail and a high degree of accuracy.
• Creative, fast learner with strong problem-solving skills.
• Computer literate (MS Word, Excel, PowerPoint).

Personality & Attitude

• Honest, discreet, and possesses a high level of integrity.
• Ability to work independently as well as collaborate effectively within teams.