Job Description

General Affairs & Administration System Setup

• Build administrative procedures, regulations, and management systems for the General Affairs function.
• Establish processes for asset management, document control, record filing, and daily administrative operations.
• Coordinate with departments to resolve issues arising during factory setup and early-stage operations.

Administrative Procedures, Compliance & External Coordination

• Follow up administrative procedures, permits, and documentation related to company and factory operations.
• Work with government authorities, industrial park management, and relevant external parties.
• Prepare documents for inspections, audits, and compliance-related requirements.

Facilities, Vendors & Budget Management

• Manage office facilities, company assets, equipment, and general infrastructure.
• Coordinate with contractors and service providers such as security, cleaning, canteen, and shuttle services.
• Select, manage, and evaluate vendors; monitor costs and manage the General Affairs budget.
• Support infrastructure, office preparation, and necessary conditions before factory operation.

Job Requirement

Education & Experience

• Bachelor’s degree or above in Business Administration, Human Resources Management, Administration, or related fields.
• Minimum 5 years of experience in General Affairs or Administration in trading or manufacturing companies; experience in new factory/company setup or FDI companies is preferred.

Skills & Competencies

• Strong knowledge of administrative operations, general affairs management, facility management, document control, and vendor management.
• Ability to build administrative systems, procedures, and workflows from the initial setup stage.
• Good coordination skills when working with internal departments, contractors, government authorities, and industrial park management.
• Good budget tracking, cost control, problem-solving, and execution follow-up skills.

Language / Other Requirements

• Good Chinese proficiency across four skills.
• Ability to report to Chinese Director and Vietnamese Group HR/Admin management.
• Ability to work during a factory setup phase and follow up multiple administrative tasks to ensure progress.

Personality & Attitude

• Proactive, responsible, and hands-on.
• Strong coordination mindset with good follow-up capability.
• Detail-oriented and compliance-focused.
• Able to work under pressure during company and factory setup stages.