Mô tả công việc

We are seeking an organized, detail-oriented self-starter Administrative Assistant to join our team at IMG Learning. As the Administrative Assistant, you will play a crucial role in supporting the smooth operations of our school. The ideal candidate should have prior experience working in administrative roles within international schools in Vietnam, with a strong understanding of both the Canadian and Vietnamese Ministry of Education systems.

Duties and responsibilities

• Provide administrative support to the school's leadership team.
• Assist with coordinating and scheduling meetings, appointments, and events.
• Manage correspondence, both incoming and outgoing, ensuring timely responses.
• Maintain accurate records and files, both in physical and digital formats.
• Prepare and distribute official documents, reports, and presentations.
• Assist with student enrollment processes and maintain student records.
• Coordinate with various stakeholders, including teachers, parents, and external partners.
• Collaborate with the administrative team to ensure efficient day-to-day operations of the school.
• Perform general office duties, such as ordering supplies, maintaining office equipment, and managing inventory.

Yêu cầu công việc

• Bachelor’s degree in a relevant field (e.g., Education, Business Administration, or related discipline).
• Proven minimum of 3 years of experience in administrative roles within international schools in Vietnam.
• Strong understanding of Canadian and Vietnamese Ministry of Education systems.
• Familiar with school management systems and database software.
• Fluent in English, with excellent verbal and written communication skills.
• Exceptional organizational and multitasking abilities.
• Proficient in using office productivity software (e.g., Microsoft Office Suite, Google Workspace).
• Excellent interpersonal skills and the ability to work effectively within a diverse team.
• High level of professionalism, confidentiality, and ethical conduct.
• Knowledge of leveraging AI applications for further efficiency is a plus.

Benefits

• Competitive salary: Negotiable salary according with ability and experience;
• Performance bonus, Tet bonus, annual leave, social and health insurance, 13th month salary according to company regulations;
• Considering salary increase based on work performance 2 times/year;
• Working in a young and dynamic Edtech Startup environment;
• Holiday vacations, traveling, professional seminars, training in teaching and educational psychology…